Privacy Policy

Privacy Notice – Data Protection Act 1998

We The Romsey School are the data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school, Hampshire County Council and the Learning Records Service. We hold this personal data and use/share it to:

  • Support your child(ren)’s teaching and learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care;
  • Contribute to improving your child(ren)’s health and reducing inequalities
  • Statistical forecasting and planning; and
  • Assess how well your school is doing.

This information includes your contact details, national curriculum assessment results, attendance information*, modes of travel and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Record s Service and may also obtain from them details of any learning or qualifications you have undertaken.

We will not give information about you to anyone outside the school without your consent unless the law allows us to. We are required by law to pass some info rmation about you to the Department for Education (DfE) and, in turn, this will be available for the use(s) of the Local Authority. We also have local arrangements in place where the school exchanges information with the school nurse, the extended schools provider, the PTA and Parentmail. If you want to see a copy of the info rmation about you that we hold and/or share, please contact Jane Mundy, Bursar. If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:

For Hampshire County Council:
The County Council has their own privacy notice, which can be accessed via the following link: acy_notice_-_generic__sept_2014_-2.doc

To see how your information is used by the LA:

For the DfE:

If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:

Data Protection Team, Children’s Services,
Elizabeth II Court (North), The Castle,
Telephone: 01962 845320

Public Communications Unit, Department for Education,
Sanctuary Buildings, Great Smith Street,
London, SW1P 3BT
Telephone: 0370 000 2288

In addition for Secondary Schools

Once you are aged 13 or over, we are required by law to pass on certain information to the providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the name and address of you and your parents (and your date of birth) and any further information relevant to the support services’ role.

However, until you are aged 16 or older, your parent(s) can ask that no information beyond your name, address and date of birth (and their name and address) be passed on to the youth services provider. This right transfers to you on your 16th birthday. Please inform Jane Mundy, Bursar if you or your parents wish to opt-out of this arrangement.

For more information about young peoples’ services, please go to the National Careers Service page at For more information about the Youth Support Services in Hampshire please go to

*Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools as part of Censuses for the Department for Education.

Disability Discrimination Act Policy

1. With the creation of this policy the Romsey School aims to act specifically to:

  • Eliminate discrimination
  • Eliminate harassment related to disability
  • Promote equality of opportunity between disabled people and others
  • Promote positive attitudes towards disabled people
  • Encourage participation by disabled people in public life
  • Take steps to take account of disabled people’s disabilities even where it involves treating disabled people more favourably than other people.

2. Under the terms of the Disability Discrimination Act, it is unlawful to
discriminate against disabled people. An organisation discriminates if:

  • It treats a disabled employee, client or other less favourably than another for a reason related to their disability and without justification
  • It fails, without justification, to take responsible steps to avoid placing disabled employees, clients and others at a substantial disadvantage. This duty is often known as the ‘reasonable adjustments‘duty.

3. The Romsey School policy for Disability Access supports this by:

  • Promoting equality of opportunity for all disabled people
  • Ensuring the governing body is responsible for the implementation of the DDA duties though monitoring and tracking DDA through the implementation of this policy
  • Ensuring all staff are aware of how the duties should be implemented in their specific areas of responsibility.
  • Recognising the needs of all client groups and ensuring they have access to all areas of support offered by the School for their learning, welfare, equality and safety.
  • Ensuring provision is planned to provide safe entry and exits from the building.
  • Working closely with client support (e.g. families and supporting organisations)
  • Seeking views and response s from our stakeholders

4. To ensure fulfilment of this policy, the School will:

  • Think ahead and anticipate the barriers disabled employees and clients
    may face and remove or minimise them.
  • Make reasonable adjustments to ensure all clients have access to all elements of the School’s services.
  • Ensure the physical environment provides full access to the services provided by the School
  • Ensure that information provided in writing for those who are not disabled is available in alternative formats
  • Ensure full and adequate disability access and exit from the building e.g. ensuring all access/exit doors and ramps comply with DDA requirements.
  • Ensure suitable staff are trained for the moving of disabled people during times of emergency.
  • Report developments of accessibility plans annually.